Defensible Incident Documentation
Document duty of care. Capture evidence. Withstand scrutiny.
Real-time incident documentation with photo evidence, timestamped records, and legal-grade audit trails—built to protect your course when incidents escalate.
Paper forms disappear. Photos never reach managers. Inconsistent documentation creates liability gaps. When incidents escalate to legal review or insurance claims, you need more than scattered notes—you need defendable evidence.
Staff report incidents in 60 seconds. Managers get real-time visibility. Your course gets legal protection.
Place QR code posters in staff areas. Staff scans once, saves to phone forever. No login required. Works anywhere on property.
Select incident type, add description, capture photos/video. Location auto-captured. Submit in under 60 seconds.
Real-time incident view. Add timestamped notes. Change status. Build complete audit trail. Export for legal review.
See the full mobile interface staff use to report incidents
Every feature designed for the unique challenges of managing 80-150 acres with seasonal staff.
QR code access means zero onboarding friction. Staff scan once, save to phone, report anytime. Works for seasonal employees who come and go.
Capture visual evidence at the scene. Photos automatically attached to incidents. Manager receives everything in real-time.
Every action logged with timestamp. Initial report, manager notes, status changes—complete audit trail for legal protection.
Golf-specific categories: cart accidents, player injuries, property damage, guest behavior, staff safety, weather related, and more.
View all incidents at a glance. Filter by status, date, type. Add notes. Change status. Export reports. Complete operational control.
All data encrypted. Manager-only access to full records. Staff can only submit, not view other incidents. HIPAA-considerate design.
Build factual records of recurring guest issues—not hearsay
SimpleSafe's most powerful feature isn't just incident reporting—it's the ability to build clear, timestamped documentation of recurring guest behavior.
When the same guest creates multiple incidents across different days and staff members, you now have defendable evidence to support warnings, service adjustments, or membership decisions.
One lawsuit avoided pays for 50 years of SimpleSafe. This isn't expense—it's insurance.
When incidents escalate to legal review or insurance claims, SimpleSafe provides defensible documentation
Timestamped records from initial report through resolution. Shows who knew what, when they knew it, and what actions were taken.
Generate comprehensive incident reports for insurance claims, legal review, or risk management analysis. All data, all photos, complete chain of custody.
Knowledge doesn't walk out the door. Incident history persists regardless of who's working. Institutional memory that protects you year after year.
SimpleSafe documents duty of care, creates evidence trails, and provides the incident management foundation your course needs to withstand scrutiny.
SimpleSafe is an incident documentation tool. It does not provide legal advice, replace insurance requirements, or guarantee claim outcomes.